Use these email templates to engage donors and build support for your nonprofit organization.
Click the arrow to the left of each template name to see the template in the dropdown.
[TEMPLATE] Welcome to newsletter/email list
This non-profit welcome email template is designed to be sent after somebody subscribes to your email newsletter or adds their email to your list.
Subject: Thank you for joining [newsletter]
Hi [first name],
We'd like to extend a warm welcome and thank you for subscribing to our [newsletter/email list]. We can't tell you enough how much we appreciate your support.
We'll be sending you content about [mission], as well as updates on the impact we’re having with our initiatives.
Our most recent initiative is [initiative], which is [quick description of initiative].
Check it out {here}[link]!
Again, thank you,
All the best,
[signature]
[TEMPLATE] Progress update
Send this email to donors to demonstrate the work you’ve accomplished and impact you’ve achieved.
Subject: Our mission continues
Hi [first name],
We continue to [state your mission]. Last month we [list recent activities] and soon we plan to [describe planned activities].
This [month/quarter] you helped us raise [amount], which enables us to [list achievements, such as build X amount of homes/plant X amount of trees/etc.].
Learn more here.
Our mission continues and we couldn't do it without your amazing support. From the bottom of our hearts, thank you.
All the best,
[signature]
[TEMPLATE] Impact report
Subject: Our impact this [month/year/quarter]
Hi [first name],
We've seen some amazing things this [month/year/quarter] and we're excited to share the news with you.
Here are the key takeaways from this [month's/year's/quarter's] impact report:
[Key point 1]
[Key point 2]
[Key point 3]
To read the full report, click here.
[Organization] has accomplished so much this [month/year/quarter] -- but we aren't finished yet.
Together, let's continue to make outstanding strides to achieve [goal].
Best,
[signature]
Nonprofit fundraising campaign email templates
[TEMPLATE] Donations request
Subject: Help us [describe goal]
Hi [first name],
We're sure you're aware that we're constantly at work trying to [purpose of mission], including [efforts] and raising funds.
The support from our donors so far has been incredible. To date, we’ve raised [amount of money], which leaves us just [amount] away from our goal of [total amount].
We’re here to ask for your help in reaching this goal by making a charitable donation today. Your support can help us achieve [goal].
If you'd like to help us reach this goal, click {here} to donate. It takes less than 60 seconds and will make a huge impact in [purpose of mission].
Thank you for your time,
[signature]
[TEMPLATE] Donations request, campaign achievements
Subject: Incredible things we did because of you
Dear [first name],
We're blown away by the amount of support we've received from our donors over the past months. Thanks to our supporters, we've [outcome, such as planted X amount of trees/provided clean water for X amount of people].
Because of this continued support, it will be possible for [possibility, such as “a forest to flourish”].
This is the case for [describe story or case study of an important event].
We never dreamed that we would accomplish so much, but we aren't done yet.
We still need your help. Please donate to help our cause today.
Best,
[signature]
[TEMPLATE] Corporate donors
Subject: Help us support [project]
Hi [contact's name],
I'm [your name] with [nonprofit name], and we [describe mission in about 2 to 3 sentences].
We've been lucky enough to have the support of [company 1], [company 2], and [company 3]. Their generous donations have played a vital role in our goals.
As your business is often involved with impactful projects like [example], I wanted to see if you'd be interested in becoming a donor for [your organization's name].
Businesses that donate to our cause are [featured on our website/mentioned at special events].
If you're interested in becoming a donor, I'd love to jump on a call this week to discuss how we can help you achieve with your corporate social responsibility goals while making an impact in [describe nonprofit mission].
Hope to talk soon.
All the best,
[signature]
[TEMPLATE] Share with your network
Subject: Spread the word
Hi [first name],
We're [describe your mission and current campaign briefly]. We've already received [amount of money] to help us make an impact in this area!
We're encouraged by the outstanding support our donors have given us but need [amount of money] more to reach our goal of [total amount of money].
It would mean so much to us if you could help us spread the word by sharing our fundraising link on social media, and with your family and friends.
Please use this link: {link}
You can also use the social media share buttons on our {donation_page_link}.
Thank you for your continued support. We wouldn't be where we are without your help.
Sincerely,
[signature]
[TEMPLATE] Thank you for donation
Subject: Your gift to [organization]
Thank you for your generous donation. All of us at [organization] are grateful for your help.
Your donation will help us [mission goals].
We'll send you periodic updates to keep you informed on our progress and impact.
Thank you again, we couldn't do it without you.
All the best,
[signature]